25/08/2017
Time Management
Definition of time management:
“Time management” is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when the time is tight and pressures are high. Failing to manage your time damages your effectiveness, productivity and causes stress.
What is time management?
Time management is a process where you plan your task/work or day to achieve your goals. Effective time management is an art. It requires practice to achieve the target of managing your time in such a way, which allows you to work smart instead of working hard. Smart working allows you become more productive in less time. Being productive, you use less time for your tasks, which enables you to work on more task and you cover most of the task from your list. That way you keep yourself busy, which lets you walk on to the path of success.
Everyone has 24hours and it is up to the person how he/she wants to spend that time. There is some element of good time management, which everybody can apply in their life to achieve their goal. We will be talking about those essential elements of effective time management.
Essentials of effective time management include:
1. List down your tasks:
You need to check the task or work you need to finish in your day up front. List them all in a notepad or your mobile organizer whichever suits you. It is very important to have all action items written with you. Our mind does not treat things important until they are not written somewhere. By writing, you are clearly giving an indication to your mind that there certain important things which need to be done by end of the day or so. Now you are done and your mind will start work accordingly. The list will keep on chanting in your mind until you revisit it. Keep on check your task list during your day. It will keep your mind active and your mind will not let you sit silently until you finish your tasks.
2. Break down big tasks into small modules
Often we see that after writing or knowing the importance of the task, we are not able to finish it. It happens when you write task without analyzing it. Whenever we are creating any to do list, we must check the written in the list is smaller one or big. If it is big, break down the task into multiple sub tasks. That will allow you to achieve your target of finishing this task in a smooth way. By breaking tasks into multiple sub task you break the complexity of the task which enables you to finish it way before then you could have imagined.
3. Prioritizing tasks based on their importance
Setting up the prioritizing of the task is very much important. That way you know which task you need to take first. Once you decide that and finish you feel a lot more comfortable with another task since the important one has been taken care and there is no pressure on your head to complete. Even you will feel free somehow with your work. That will keep on refreshing your mind and you will focus more and your work will fun for you.
4. Set target or estimate tasks
You need to be time bound for your tasks. Setting targets or deadline indicate your mind to work smart to save your time to meet the deadline. Time constraint task always allows your mind to focus more. It improves your estimated efforts. Time limit cut down unproductive activity while working.
5. Analyze surprise if there are any
Every task needs to be analyzed if it contains any surprise or not. If yes then we can estimate the time and adjust priority accordingly. Sometimes surprises take a long time to finish the task and that will consume more time and energy as well as the focus which causes time shortage for another task. The situation can be worse if tasks are not planned or analyze properly and other tasks are equally important.
